Resigning from the job comes with mixed emotions. A resignation email needs to be perfect as it is either from employee or from company HR accepting the resignation. When you are preparing to hand your resignation letter to your company, you need to research and consider the best way to draft your resignation letter. We have curated many samples of email format for resignation from acceptance mail by HR to announcing it to the team members to sending your formal last email to your boss.
Below are few samples and templates of formal resignation email letters that you can select, format according to your reasons and send to your boss or company.
Email Format for Resignation Acceptance from HR
Sample #1:
Subject: Acceptance of Resignation Letter
Dear [Employee’s Name],
I am writing on behalf of [Company Name] to formally acknowledge your resignation from your position as [Job Title]. We appreciate the contributions you have made to the company and are grateful for your service.
We understand that resigning can be a difficult decision and we want to assure you that your time at [Company Name] will be remembered positively. We are committed to making your transition as smooth as possible and will provide all the support you need during this time.
Please let us know if there are any specific steps you need to take in order to ensure a proper exit process, such as returning company property or providing information for any outstanding projects. We will also provide you with a copy of your final pay check and any other relevant information you may need.
We wish you all the best in your future endeavors and are confident that you will be successful in whatever you choose to do. If you have any questions or concerns, please do not hesitate to reach out to us.
Thank you again for your service to [Company Name].
Sincerely,
[Your Name]
[HR Representative/Department]
Sample #2:
Subject: Resignation Letter Acknowledgment
Dear [Employee’s Name],
We are writing in response to your resignation from your role as [Job Title] at [Company Name]. Your contributions and dedication to the company have not gone unnoticed, and we want to extend our gratitude for your service.
Your resignation is an important event, and we want to ensure that the process is as smooth as possible. We will be available to answer any questions or concerns you may have and provide any support you need during this time.
Please let us know if there are any specific steps you need to take in order to ensure a proper exit process, such as returning company property or providing information for any outstanding projects. We will also provide you with a copy of your final pay check and any other relevant information you may need.
We are sorry to see you go, but we wish you all the best in your future endeavors. If there is anything we can do to help you transition smoothly, please don’t hesitate to reach out.
Thank you again for your time and dedication to [Company Name].
Best regards,
[Your Name]
[HR Representative/Department]
Email Format for Resignation Withdrawal from Employee
Subject: Withdrawal of Resignation Letter
Dear [Manager’s Name],
I am writing to formally withdraw my resignation from my position as [Job Title] at [Company Name]. After giving my decision careful consideration, I have decided to continue working at the company.
I would like to extend my sincere apologies for any confusion or inconvenience my previous resignation may have caused. I have a deep appreciation for the opportunities and support I have received while working here and I am eager to continue contributing to the success of the team.
Please let me know if there are any specific measures I need to take in order to formally withdraw my resignation and if there is anything I can do to assist during this process.
Thank you again for your understanding and support. I am looking forward to continuing my work with the company and supporting its future growth.
Sincerely,
[Your Name]
Email Template for Immediate Resignation
Sample #1:
Subject: Immediate Resignation Letter
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name] with immediate effect.
I have given this decision a great deal of thought and have come to the conclusion that it is in my best interest to resign from my position and pursue other opportunities.
I understand that this may come as a surprise, and I apologize for any inconvenience my sudden departure may cause. I am more than happy to assist in any way possible during the transition period and ensure a smooth handover of my responsibilities.
Please let me know if I need to take any proper and efficient exit process, such as returning company property or providing information for any outstanding projects.
I have had great pleasure while working at [Company Name]. I have learned a great deal and am grateful for the support I have received from my colleagues.
Thank you again for everything and I wish the company continued success in the future.
Sincerely,
[Your Name]
Sample #2:
Subject: Immediate Resignation due to Emergency
Dear [Manager’s Name],
I am writing to inform you that I have to resign from my position as [Job Title] at [Company Name] with immediate effect. Unfortunately, a personal emergency has arisen that requires my full attention and I am unable to continue working at this time.
I deeply regret having to leave suddenly and without proper notice, and I understand that this may cause inconvenience for the team. I am more than happy to assist in any way possible to ensure a smooth transition of my responsibilities, and I will make arrangements to return any company property as soon as possible.
Please let me know if there are any specific steps, I need to take to ensure a proper exit process and if there is anything I can do to assist during this difficult time.
I would like to express my gratitude for the opportunities and experiences I have had while working at [Company Name]. I have appreciated the support and guidance provided by my colleagues and I am proud of the work I have been able to contribute.
Thank you again for everything and I wish the company continued success in the future.
Sincerely,
[Your Name]
Email Template for Sending Resignation Letter
Sample #1:
Subject: Resignation Letter
Dear [Manager’s Name],
I hope this email finds you well. I am writing to inform you of my resignation from my role as [Job Title] at [Company Name].
I have greatly appreciated the opportunities and experiences I have had while working here, and I am grateful for the support you and the rest of the team have provided me. However, after careful consideration, I have decided that it is time for me to move on to new challenges.
I would like to assure you that I am committed to ensuring a smooth transition for my responsibilities and I am happy to assist in any way possible to make it as seamless as possible.
Please let me know what the next steps are in the process and what is expected of me during my remaining time at the company.
Thank you again for the support and opportunities provided to me during my time here. I will do my best to finish my projects and make this a positive experience for everyone involved.
Sincerely,
[Your Name]
Sample #2:
Subject: Resignation Letter
Dear [Manager’s Name],
I am writing to formally announce my resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
I have greatly appreciated the opportunities and support I have received during my time at the company, and I am proud of the work I have been able to contribute during my tenure.
I would like to thank you and the entire team for the positive experiences and memories I have had while working here. I am committed to assisting in any way possible to ensure a smooth transition of my responsibilities, and I am available to discuss a plan for transferring my tasks and knowledge to my colleagues.
Please let me know if there are any specific steps I can take or if there is any further information, I can provide to make this transition as seamless as possible.
Thank you again for the opportunities and support provided during my time here. I will miss the team and wish everyone continued success in the future.
Sincerely,
[Your Name]
Sample Email for Resignation Announcement to Team
Sample #1:
Subject: Resignation Announcement – [Your Name]
Dear [Team/Colleagues],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Last Day of Work].
It has been a privilege to work with each and every one of you, and I am grateful for the experiences and opportunities that I have had while at [Company Name].
I have accepted a new opportunity that will allow me to further my career and personal growth. I am confident that the skills and knowledge I have gained while working at [Company Name] will serve me well in my future endeavors.
During my notice period, I will do everything I can to ensure a smooth transition and will assist in any way possible.
I would like to take this opportunity to thank you all for your support and friendship during my time at [Company Name]. I will miss working with such a talented and dedicated team.
Please don’t hesitate to reach out to me if you have any questions or concerns.
Best regards,
[Your Name]
Sample #2:
Subject: Resignation Announcement – [Your Name]
Dear [Team],
I hope this email finds you well. I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Last Day of Work].
Working with each and every one of you has been a privilege, and I am grateful for the experiences and opportunities that I have had while at [Company Name].
I have accepted a new opportunity that I believe will help me further my career and personal growth. During my notice period, I will do everything in my power to ensure a smooth transition and will assist in any way possible.
I would like to take this opportunity to thank you all for your support, collaboration, and friendship during my time at [Company Name]. I will miss working with such a talented and dedicated team.
Please don’t hesitate to reach out to me if you have any questions or concerns.
Best regards,
[Your Name]
Sample Email for Resignation with Notice Period
Sample #1:
Subject: Resignation Letter with Notice Period
Dear [Manager’s Name],
I hope this email finds you in good health and spirits. I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Last day of work].
As much as I have enjoyed working with you and the team, I have accepted a new opportunity that will allow me to further my career and personal growth. I am grateful for the opportunities and experiences I have had while working at [Company Name].
In accordance with my contract, I will be serving the notice period of [Notice Period]. I am committed to ensuring a smooth transition during this time and will assist in any way possible to make the process as seamless as possible.
Thank you again for the support and guidance you have provided me during my time at [Company Name]. I will miss working with such a dedicated and talented team.
Please let me know if there are any forms or additional steps, I need to take to complete the resignation process.
Thank you for your understanding and I look forward to staying in touch.
Best regards,
[Your Name]
Sample #2:
Subject: Resignation Letter – [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally announce my resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Last Day of Work], after serving the required notice period of [Notice Period].
I want to express my gratitude for the opportunities and experiences I have had while working at [Company Name]. I have learned so much and worked with some truly amazing colleagues.
During my notice period, I am fully committed to ensuring a smooth and seamless transition. I will assist in any way possible to make sure that my departure has minimal impact on the team and the company.
Please let me know if there is any additional information or support you need from me. I would be more than happy to help with the handover process.
Thank you again for your understanding and support during my time at [Company Name].
Best regards,
[Your Name]
