All professionals come across situation of not attending or cancelling meetings once in a lifetime due to unavoidable circumstances. Sending a email to client or boss on rescheduling, cancelling or postponing meeting has to be in most courteous way in business world. A well written apology email and letters for meeting updates will help you to convey your message to the recipient in most humble and correct way. The email should reflect the inconvenience caused by you and your regret for the same along with the request of feasible date and time to reschedule the meeting to client as well as boos and manager. In this blog post, we have drafted some of the sample email for meeting cancellation, reschedule, missing and more.
Sample #1: Apology Email for Not Attending Meeting
Template #1: Apology Email for Not Attending Meeting to Client
Subject: Apology for Missing the Meeting
Dear [Client Name],
I hope this email finds you well. I wanted to extend my sincerest apologies for not being able to attend the meeting we scheduled earlier. I understand how important it is to keep to our commitments, and I am truly sorry for any inconvenience this may have caused.
Unfortunately, I have encountered a last-minute issue that I could not avoid. I have taken all necessary measures to ensure that this does not happen again in the future.
I would like to reschedule the meeting as soon as possible at a time that works for you. I appreciate your understanding and value your business, and I would like to make it up to you by providing the best service I can.
Thank you for your understanding. I look forward to hearing back from you and to speaking with you soon.
Sincerely,
[Your Name]
Template #2: Apology Email for Not Attending Meeting to Boss/Manager
Subject: Apology for Missing the Meeting
Dear [Boss’s Name],
I hope this email finds you in best of health. I wanted to reach out and apologize for not being able to attend the meeting [insert date and time of the meeting]. I understand the importance of attending these meetings and I am deeply sorry for any inconvenience my absence may have caused.
The reason I was unable to attend was [provide a valid reason such as a last-minute personal emergency, illness, etc.]. Despite the circumstances, I take full responsibility for my absence and would like to assure you that I am taking steps to ensure that this does not happen again in the future.
If there is any information or updates that I missed during the meeting, please let me know and I would be happy to catch up. I am committed to staying on top of all developments and I will do my best to make up for any lost ground.
Once again, I apologize for any inconvenience or frustration I may have caused and I hope that you can accept my sincere apologies.
Best regards,
[Your Name]
Sample #2: Apology Email for Meeting Cancellation
Template #1: Apology Email for Meeting Cancellation to Client
Subject: Regretful Cancellation of Our Upcoming Meeting
Dear [Client’s Name],
I hope this email finds you well. I am writing to inform you that I regretfully need to cancel our upcoming meeting [insert date and time of the meeting]. I understand that this may cause inconvenience for you and for that, I offer my sincerest apologies.
The reason for the cancellation is [provide a valid reason such as an unexpected personal emergency, sudden change in company policy, etc.]. Despite the circumstances, I take full responsibility for the cancellation and I would like to assure you that I am doing everything in my power to resolve the situation as quickly as possible.
I would like to propose rescheduling the meeting for [provide an alternative date and time, if possible] or, if that is not feasible, I am happy to set up a call with you to discuss any pressing matters and to ensure that we stay on track.
Once again, I apologize for any inconvenience this may have caused and I hope that you can accept my sincere apologies.
Best regards,
[Your Name]
Template #2: Apology Email/Letter for Meeting Cancellation to Boss
Subject: Sincere Apologies for Cancelling Our Upcoming Meeting
Dear [Boss’s Name],
I hope this message finds you in good spirits. I am writing to express my sincerest apologies for the need to cancel our scheduled meeting [insert date and time of the meeting]. I am aware of the significance of these meetings and I am deeply regretful for any disruption my cancellation may have caused.
The reason for the cancellation is [provide a valid reason such as a sudden family emergency, a crucial project requirement, etc.]. Although these circumstances were beyond my control, I accept full responsibility for the inconvenience this has caused and I am committed to finding a suitable solution.
I would like to propose rescheduling the meeting for [provide an alternative date and time, if possible] or, if that is not feasible, I am available for a call at your earliest convenience to discuss any pressing matters. I am determined to make up for lost time and to ensure that our work does not suffer as a result of this cancellation.
Please accept my apologies for any frustration or inconvenience I may have caused. I value our professional relationship and I hope that you can understand the situation I am facing.
Best regards,
[Your Name]
Template #3: Apology Email/Letter for Meeting Cancellation to Manager
Subject: Heartfelt Apologies for Cancelling Our Scheduled Meeting
Dear [Manager’s Name],
I hope this email finds you in . It is with a heavy heart that I am writing to apologize for cancelling our scheduled meeting [insert date and time of the meeting]. I understand the importance of these meetings and I am truly sorry for any trouble my cancellation may have caused.
The reason for the cancellation is [provide a valid reason such as a last-minute family emergency, a sudden change in project priorities, etc.]. Despite my best efforts, these circumstances were beyond my control and I take full responsibility for the inconvenience this has caused.
I would like to propose rescheduling the meeting for [provide an alternative date and time, if possible] or, if that is not feasible, I am available for a call at your earliest convenience to discuss any pressing matters. I am determined to make up for lost time and to ensure that our work does not suffer as a result of this cancellation.
Please accept my heartfelt apologies for any frustration or inconvenience I may have caused. I value our working relationship and I hope that you can appreciate the difficult situation I am facing.
Best regards,
[Your Name]
Sample #3: Apology Email/Letter for Missing a Meeting
Subject: Sincere Apologies for Missing Our Scheduled Meeting
Dear [Client’s Name],
I hope this email finds you well. I wanted to reach out and apologize for missing our scheduled meeting [insert date and time of the meeting]. I understand the importance of our meetings and I am truly sorry for any inconvenience my absence may have caused.
The reason for missing the meeting is [provide a valid reason such as a personal emergency, unexpected travel, etc.]. Despite my best efforts, these circumstances were beyond my control and I accept full responsibility for any disruption this may have caused.
I would like to propose rescheduling the meeting for [provide an alternative date and time, if possible] or, if that is not feasible, I am available for a call at your earliest convenience to discuss any pressing matters. I am determined to make up for lost time and to ensure that our work does not suffer as a result of this missed meeting.
Please accept my sincerest apologies for any frustration or inconvenience I may have caused. I value our working relationship and I hope that you can understand the situation I was facing.
Best regards,
[Your Name]
Sample #4: Apology Email/Letter for Short Notice Meeting to Client
Template #1:
Dear [Client’s Name],
I hope you are doing well. I am writing to apologize for the short notice of our upcoming meeting. I understand that this may have caused inconvenience, and I am truly sorry.
Due to an unexpected development, I need to schedule a meeting with you as soon as possible. I realize that the short notice may not be ideal, and I am truly sorry for any inconvenience this may have caused.
If you are unable to meet at the proposed time, please let me know, and I will be happy to arrange a different time that works for both of us.
Once again, I deeply apologize for the short notice and any inconvenience this may have caused.
Sincerely,
[Your Name]
Template #2:
Dear [Client’s Name],
I hope this email finds you well. I am writing to request a meeting with you at your earliest convenience, and to apologize for the short notice. I understand that this may not be the ideal timing for you, and for that, I offer my sincerest apologies.
The reason for the urgency is [provide a brief explanation for the need for the meeting, such as new developments or a pressing matter that needs to be addressed]. I would greatly appreciate the opportunity to discuss this matter with you and I am available to meet at a time and place that is convenient for you.
Please let me know if you are available for a meeting this week and if there are any specific dates or times that work best for you. I understand that this may not be the ideal situation and I apologize for any inconvenience this may have caused.
Thank you for your time and I look forward to hearing back from you soon.
Best regards,
[Your Name]
Sample #5: Apology Email/Letter for Rescheduling Meeting
Template #1: Apology Email/Letter to Client for Rescheduling Meeting
Dear [Client Name],
I hope this email finds you well. I am writing to apologize for the inconvenience caused by rescheduling our meeting.
Due to unforeseen circumstances, I will need to reschedule our meeting from [Original Date and Time] to [Rescheduled Date and Time]. I understand that this may cause some disruption to your schedule and I am truly sorry for that.
Please let me know if the new time is still convenient for you, or if you would prefer to schedule another time that works better for you. I value our relationship and I want to make sure that I am available to support you in any way I can.
Thank you for your understanding and I look forward to our meeting.
Best regards,
[Your Name]
Template #2: Apology Email/Letter to Boss for Rescheduling Internal Meeting
Dear [Manager’s Name],
I hope this email finds you in good spirits. I am writing to express my sincerest apologies for having to reschedule the internal meeting that was scheduled for [Original Date and Time].
Unfortunately, unforeseen circumstances have arisen that require my immediate attention and as a result, I must reschedule the meeting to [Rescheduled Date and Time]. I understand that this change may cause some inconvenience and I apologize for any disruption this may have caused.
I would like to assure you that I am fully committed to ensuring that the meeting is productive and valuable for all attendees. I will make sure that the rescheduling process is as smooth as possible and that all necessary preparations are made for the meeting.
If the new date and time is not convenient for you, please let me know and I will be more than happy to find a time that works better for you. I value your time and I want to make sure that we are able to work together effectively.
Thank you for your understanding and I look forward to our meeting.
Best regards,
[Your Name]
Sample #6: Apology Email for Postponing a Meeting
Template #1: Apology Email/Letter for Postponing a Meeting to Client
Dear [Client Name],
I am writing to express my regret for the inconvenience caused by postponing our previously scheduled meeting.
Due to unforeseen circumstances, I must reschedule our meeting from [Original Date and Time] to a later date. I understand that this change may affect your schedule and I sincerely apologize for any disruption caused.
Please be assured that I am fully committed to ensuring that our meeting is productive and beneficial for both of us. I will take all necessary steps to ensure a smooth rescheduling process and I will make sure that all preparations are made for the meeting.
If the new date and time is not convenient for you, I would be happy to work with you to find a time that works better for you. I value our relationship and I want to make sure that we are able to work together effectively.
Thank you for your understanding and I look forward to our meeting.
Best regards,
[Your Name]
Template #2: Apology Email/Letter for Postponing a Meeting to Boss/Manager
Dear [Manager’s Name],
I hope this email finds you well. I am writing to apologize for having to postpone our scheduled meeting. Due to unforeseen circumstances, I will not be able to attend the meeting on [original date and time].
I understand the inconvenience this may cause, and I deeply apologize for any disruption to your schedule. I would like to reschedule the meeting for a future date that is convenient for both of us.
Please let me know if there are any specific dates or times that work best for you. I am available to schedule the meeting at your earliest convenience and I look forward to speaking with you soon.
Thank you for your understanding and I apologize again for any inconvenience.
Sincerely,
[Your Name]
Sample #7: Apology Email for Being Late to Meeting
Template #1:
Dear [Meeting Attendees],
I hope this email finds you well. I am writing to apologize for being late to our meeting today. Due to [reason for lateness], I was unable to arrive on time and I understand that my tardiness may have caused inconvenience to the rest of the attendees.
Please accept my sincerest apologies for any disruption to the meeting schedule and for any frustration that my lateness may have caused. I appreciate your understanding and I will make sure to be on time for all future meetings.
Again, I am deeply sorry for any inconvenience and I look forward to speaking with you soon.
Sincerely,
[Your Name]
Template #2:
Dear [Meeting Attendees],
Greetings! I hope this message finds you all in good spirits and high energy. I am writing to express my apologies for my delayed arrival at today’s meeting. Despite my best efforts, [reason for lateness] caused a setback in my schedule, and I understand that this may have impacted the rest of you.
Please accept my apologies for any frustration or inconvenience that my tardiness may have caused. I truly regret not being able to be on time and I am committed to ensuring that this does not happen again in the future.
I hope that we can move past this and continue our productive meetings together. I value your time and I will make every effort to be on time and prepared for our next meeting. If there is anything I can do to make it up to you, please don’t hesitate to let me know.
Wishing you all the best,
[Your Name]
Sample #8: Apology Email for Missing a Meeting Due to Illness
Template #1:
Dear [Meeting Attendees],
I hope this email finds you well. I am writing to apologize for missing our meeting today. Unfortunately, I have fallen ill and am unable to attend the meeting.
I understand that my absence may have caused inconvenience and I deeply apologize for any disruption to your schedule. I would like to reschedule the meeting at a future date that is convenient for all of us.
Please let me know if there are any specific dates or times that work best for you. I am available to schedule the meeting at your earliest convenience and I look forward to speaking with you soon.
Thank you for your understanding and I apologize again for any inconvenience.
Sincerely,
[Your Name]
Template #2:
Dear [Name of recipient],
I am writing this letter to sincerely apologize for missing the meeting yesterday. Unfortunately, I fell ill and was unable to attend. I understand that my absence may have caused inconvenience to you and the rest of the team, and I am truly sorry.
My health took a sudden turn, and I was unable to shake it off in time for the meeting. I take full responsibility for not informing you or the team in advance and for missing the meeting. I understand the importance of these meetings, and I regret not being there to contribute and be a part of the discussion.
Please know that I am committed to making up for any missed work and to ensure that my absence does not negatively impact our team’s progress. I am available to discuss the missed meeting and to provide any necessary updates as soon as possible.
Once again, I deeply apologize for any inconvenience I may have caused.
Sincerely,
[Your Name]
